Everything companies need to know before importing packaging filling machines from China

Incoterms and interpretation

Trade Terms	Abbreviations	Applicable Scenarios	Principal Liability Divisions
Delivered from the factory	EXW	Buyer assumes all aspects of transportation	customs clearance, loading and unloading, etc.
Delivered on board	FOB	Export by sea	The seller is responsible for loading the goods onto the ship, after which the risk passes to the buyer.
Cost plus freight	CFR	Sea freight	Seller pays freight to destination, buyer pays insurance and port charges.
Cost, Insurance and Freight	CIF	Sea Freight	Same as CFR, but seller is also responsible for insurance.
Delivered Duty Paid (DDP)	DDP	All modes of transportation are available	Seller bears all transportation, customs clearance and taxes.

Understanding and choosing the appropriate trade terms will help clarify the rights and responsibilities of both parties and reduce trade disputes. Commonly used terms such as FCA (Freight to Carrier), CPT, CIP, DAP, DDU, etc., for specific definitions, please refer to the latest version of Incoterms.

Packaging filling machine import shipping and logistics process

Shipping and costs 

Transportation mode:

• Sea transportation: suitable for large quantity, heavy equipment, low cost but long cycle, commonly used 20ft/40ft container.
• Air transportation: suitable for emergency, small batch equipment, high cost but fast, the cycle is usually 5-10 days.
• China-Europe liner (railroad): suitable for European customers, time and cost between sea and air transportation.

Process points:

• Confirm the transportation mode and insurance with the supplier before shipment.
• Choose an experienced forwarder to assist in arranging shipment, transportation, customs clearance and delivery.
• Check the status of goods in transit in real time to minimize the logistics risk.

Remember extra costs. You must pay import taxes, shipping fees, insurance, customs, and handling. Plan for all these costs so you are not surprised. Freight forwarders can help you avoid delays, find cheap shipping, and clear customs. They also help pick containers and manage shipping.

Tip: Talk to shipping companies, pick the best Incoterms (like FOB or DAP), and use freight forwarders to save money and control shipping.

Customs

Customs is the last step. You must follow your country’s rules. In the US, you need to follow rules from the EPA, FCC, NHTSA, and FDA. Get papers like the Bill of Lading, Packing List, and Commercial Invoice ready.

Some machines need extra forms, like EPA Form 3520-1 or 3520-21, HS-7 Declaration Form, and Supplier’s Declaration of Conformity.

heck which agencies control your machines. Duty rates depend on the machine’s code in the Harmonized Tariff Schedule. Some machines have no duty, but some from China have extra tariffs. Send all papers online if you can. After paying, arrange to move your machines from the port.

Packaging and filling machines main documents required for customs clearance

Document type	Brief description
Commercial Invoice	Detailed list of goods name, quantity, unit price, total price, HS code, in English and Chinese
Packing list	detailing how the goods are packed, volume, gross weight, net weight, number of pieces, etc
Bill of Lading/Waybill	Bill of Lading for sea transportation and Air Waybill for air transportation.
Import license (if required)	Import license required for some special equipment
Policies	Transportation Insurance Documents
Certificate of origin	Customs clearance assistance certificate for some countries
Inspection and quarantine certificates	Machinery and equipment are sometimes required to show certificates of conformity with local standards, such as CE/CCC.
Export Declaration / Customs Declaration	Domestic Customs Export Verification Documents

What you must know about China packaging filling machine Orshang brand

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 Reduce procurement costs, realize better return on investment

• Orshang China filling machine manufacturers have a huge industrial chain of 15,800 square meters, 150 team efficiency, labor and operating costs relative to foreign countries is reasonable, and can provide equipment at a very competitive price.
• Even in the face of international trade friction and rising tariffs, the final cost can still be significantly lower than similar products in Europe and the United States, to achieve the maximization of the benefits of purchasing input.

Product technology and quality gradually approaching the international advanced level

• Orshang Chinese filling machine enterprises continue to promote technological upgrading, the introduction of intelligent control, automation and other advanced technologies, product performance stability and filling accuracy rapidly improved.
• Through the combination of international experience and independent innovation, the quality and reliability of domestic equipment is increasingly improved to meet the high standard of production needs of many industries.

Diverse product models and customization

• orshang filling machinery manufacturers in liquid, powder, granules, paste and other types of filling machine models have mature solutions, and are willing to customize the design according to the customer’s special needs, to help enterprises to quickly match the production process, to avoid the loss of efficiency and additional costs due to mismatch.

Faster technical support and after-sales system

• Orshang filling enterprises focus on perfecting the after-sales service, our factories to provide on-site installation and commissioning, operation training and maintenance to help users quickly master the use of equipment skills and to ensure that the equipment for long-term stable operation, reduce production failure downtime.

 Leveraging the advantages of China’s manufacturing clusters to promote innovation and rapid iteration

• China’s manufacturing clusters are concentrated, the supply chain responds quickly, enterprises can be faster product validation and iterative upgrading, to adapt to market changes and innovation needs, and to speed up the pace of optimization of equipment and production processes.

With 15+ years of experience and global clients across the USA, Europe, and Southeast Asia, we help businesses automate their production efficiently and affordably.